CANADA 55+ GAMES - TEAM YUKON

Chef de Mission Job Description

The Team Yukon Chef de Mission is nominated and approved by a motion of the Board of Directors of the ElderActive Recreation Association, the Governing Body responsible for Team Yukon’s participation in the bi-annual Canada 55+ Games (formerly called the Canada Senior Games).  The ERA reserves the right to select more than one Chef de Mission if required.

Purpose of Position:   To provide support to Team Yukon prior to, during and after the Games so that participation in the Canada 55+ Games is a positive experience for Team Yukon Members.

Accountability:  The Chef de Mission reports to the President of the ERA, and works with the Team Yukon Organizing Committee, which is appointed by the ERA Board of Directors.  The Chef provides regular progress reports to ERA prior to the Games and a final report after the Games.   During the Games, any unusual circumstance is brought before a Board Member.

Responsibility:  The Chef makes every effort to promote a setting in which all Team Members can have a positive Games experience.  This includes preparation and organization of, and communication to Team Yukon Members before, during and after the Games.  The Chef de Mission is not responsible for the financial accounting for Team Yukon, but can, by ERA request, make recommendations related to this accounting.  The financial accounting and accountability is the responsibility of the ERA.  All expenses for Team Yukon are pre-approved by motion of the Board of Directors of ERA. The Chef de Mission receives no payment from ERA for performing his/her duties, but where possible, the ERA provides a rental car for the Chef at the Games and incurs the cost of cell phone use.

Qualifications:  Team Player; flexible, good with people; good communication, organizational and presentation skills; Games experience a definite asset; First Aid qualifications an asset.

Duties:

(a)   Pre-Games Duties:

·        Participates on Team Yukon Organizing Committee; prepares working binders, a work plan, timelines and meeting agendas for Organizing Committee; arranges & chairs meetings of Committee; provides input into Committee functions

·        Makes presentations to potential Team Yukon Members at ERA General Meetings and Team Yukon Meetings

·        Assists with preparation & distribution of Games information packages

·        Assists in planning of Team Meetings, Pep Rally, Team Yukon Hospitality Night

·        Responds to Team Yukon Members’ enquiries

·        Reports regularly to ERA; performs other duties as requested by the ERA

(b)  Games Time Duties:

·        Arrives (if possible) a day before Team Members to get oriented & get info

·        Ensures all Team Members have arrived at hotel and registered for Games

·        Sets up bulletin board in Team Hotel and post information re:  transportation,

      activity schedules, special/social events, entertainment, Yukon medalists, etc.

·        Ensures that Team members are informed of special notices, changes, etc.

·        Endeavors to attend as many events/activities as possible, to provide support to Team Yukon and to take photos of as many Team Yukon Members as possible

·        Contacts Yukon media with information and photos

·        Assists with Team Yukon Hospitality Night

·        Addresses any problems and concerns related to Team Yukon Members

(c)   Post-Games Duties:

·        Sets a final meeting with Team Yukon Organizing Committee for feedback and recommendations for next Games

·        Prepares and presents a final report to the ERA Board of Directors

·        Assists with Team Yukon post Games gathering (if there is one); presents a slide show of Games photos at gathering (if possible)

·        Provides information for Yukon media; sets up radio interviews

·        Send a list of Yukon medal winners to Government of Yukon for the “Awards of Recognition” presented at the Annual Sport Yukon Awards Night

·        Assists, when required, with sending appropriate thank you letters or other correspondence

·        Provides photos where required for thank you ads for Sponsors, websites, etc.

·        Provides photos for CSGA website

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Prepared by:

Cookie Morgan & Sue Meikle

Co-Chefs de Mission

Team Yukon 2006