GUIDELINES FOR PREPARING
A BID FOR THE
2010
CANADA 55+ GAMES
TABLE
OF CONTENTS
INTRODUCTION
Page 3
CANADA SENIOR GAMES
INFORMATION
.......... Page 4
CANADA SENIOR GAMES ACTIVITIES
.. Page 5
TIMELINES
Page 6
CSG BID APPLICATION
GUIDELINES
.. Page 7
BUDGET FORECAST
Page 10
BID SUBMISSION
Please complete and forward fifteen copies (and one
electronic copy) of the Bid Application to:
Canadian Seniors Games Association
C/O Gary Black
President
5004 57 St.
Yellowknife NT X1A 1Y5
Phone: (867) 873-5440
Fax: (867) 873-4924
E-mail: gary@garyblack.com
Web Site: http://www.canada55plusgames.com/
INTRODUCTION
The intent of this document, as the title suggests, is to provide
interested communities with some ideas of what to expect and of the items that
must be included when preparing and submitting a bid for consideration by the
Canadian Seniors Games Association (CSGA).
If you have any questions in regard to your bid preparation, please
contact your provincial Director. Names
and contact numbers may be found at http://www.canada55plusgames.com/board.html
The Canada Senior Games are open to adults 55 and above as of December
31 of the year in which the Games are held.
The Games are a combination of friendly competition, socialization and
just plain fun. Each province/territory
determines a play off process to determine participants qualified to the
represent the province at the Games.
Contact your provincial/territorial Director for information on the play
off process.
The primary partners in the staging of the Canada Senior Games are the
Canadian Seniors Games Association and the Host Organization, the local,
provincial and national sponsors and the hundreds of volunteers recruited to
make the event possible. The Host Organization
signs an Agreement with the Canadian Seniors Games Association outlining the
commitments and responsibilities of both organisations. See http://www.canada55plusgames.com/host.html
.
The Canada Senior Games are growing rapidly. In 1996 the Regina Games attracted about 350 participants. In 1998 about 750 attended the Medicine Hat
Games. In 2002 Summerside attracted about
600. In 2004 Whitehorse attracted
almost 1,000 participants and at least 200 non-participants and in 2006 Portage
la Prairie played host to more that 1,300 participants and supporters. Planning such an event is a major
undertaking and should not be considered by the faint of heart. We hope that the two year period between the
approval of the bid and the Games allows sufficient time for the required
detailed planning.
The Games are of at least three days duration and are held after August
24 every two years.
CANADA 55+ GAMES
INFORMATION
Mission
Through games, both active and passive, our mission is
to influence personal behavior and social supports that encourage healthy,
active living for older adults in Canada.
Goal
Our goal is to produce a lasting influence with regard
to knowledge, attitudes and behavior.
Purpose of the Canadian Seniors Games Association (CSGA):
To provide older adults with an opportunity to:
Ÿ increase their social interaction with others
Ÿ increase their physical and mental well-being
Ÿ
maintain and enhance their
psychological and mental well-being
through participation in recreational, cultural and sports.
OBJECTIVES
Ÿ
To promote improved fitness.
Ÿ
To encourage increased participation on an on-going basis.
Ÿ
To promote a positive, active image of older adults.
Ÿ
To promote activities that reflect current needs of the older adult in
relation to their mental and physical well-being.
Ÿ
To enhance the opportunity for older adults to expand and develop their
social interaction.
Ÿ To
facilitate more co-operation and communication between older adult groups.
Ÿ To
establish an environment that reflects current trends in sport, fitness,
cultural and artistic activities.
VISION
The vision of the Canada Senior Games is
to promote participation by all seniors in an active and enjoyable lifestyle.
Thus, the Games are a means to an end - the promotion of activities for all
seniors. All the fun, friendship and festivity will be bonuses.
CSGA Membership:
Provinces and Territories that are members of the Canadian Senior Games
Association:
Alberta New
Brunswick
Saskatchewan Yukon
Manitoba Prince Edward
Island
Ontario Northwest
Territories
Nova Scotia
Discussions with British Columbia, Newfoundland and Labrador, Quebec and
Nunavut continue. It is the aim of the CSGA to involve all Provinces and
Territories in the Canada Canada 55+ Games.
(Note: participants from British
Columbia continue to compete in the Games.)
CANADA SENIOR GAMES
ACTIVITIES
CORE ACTIVITIES
The Canada Senior Games will include a minimum of 12 from the following
list of Regular Activities:
8 Ball, Slo-Pitch, Track
& Field/Athletics, Contract Bridge, Duplicate Bridge,
Cribbage, Horseshoes,
Ice Curling, Ice Hockey, Scrabble, Slo Pitch
5 Pin Bowling, Golf,
Floor Shuffleboard,Darts, Tennis, Swimming
OPTIONAL ACTIVITIES
The Canada Senior Games will include up to 5 events from the following
list of Optional Activities:
Cycling, Table
Tennis, Archery, Scrabble, Bocce, Badminton, Crokinole, 45s (Forty-fives),
Mini Marathon, Triathalon,
Canoeing, Kayaking, Whist, Ice Skating (Predicted Time),
Snooker, Arts and
Crafts, Candlepin Bowling, Washer Toss, Lawn Bowls, Floor Curling, Carpet Bowling
CAUTION -
Host Committees are recommended to limit the total number of activities to a
maximum of 20.
CULTURAL ACTIVITIES/DEMONSTRATON EVENTS
The CSGA will also consider proposals for Cultural Activities and
Demonstration Events proposed in the Host Committee bid. E.g. quilting,
photography, painting, needle point, etc.
*** NOTE: The CSGA must approve
the final list of events. ***
20010 CANADA SENIOR
GAMES - TIMELINES
July 31 (2 years
prior to the Games) - Deadline for
bid submissions
September (2 years prior to Games) - The Host Municipality will be announced by
CSGA following the Closing Ceremonies of the current Games. Unsuccessful municipalities will be notified
and encouraged to bid again.
October (2 years
prior to the Games) - Games Chair and Host Committee
officially named
-
Hosting Agreement executed by CSGA and Host Committee
Spring (1.5 years prior to the Games) - Final Decision on events Proposed by Host Committee, approved by CSGA
September (1 year
prior to the Games) - Site visit by CSGA Board of Directors
and CSGA Annual General Meeting in Host Community
August/September
Games Year - Canada Senior Games
(AGM prior to Games)
- CSGA Annual General Meeting
December 31 (Games
Year) - Host Committee submission of final
report on the Games
CANADA 55+ GAMES
BID APPLICATION GUIDELINES
Guidelines for the bid application are provided below. Please include appropriate information as
listed:
1. INTRODUCTION
Ψ
Name, population and geographic location of the municipality;
Ψ
Name of representative to be contacted regarding the bid;
Ψ
Reasons the municipality is interested in hosting the Canada 55+ Games.
2. MUNICIPAL SUPPORT
Ψ
Resolution of the Municipal Council indicating support for the bid
application;
Ψ
List of support agencies which are prepared to support the bid and the
types of support to be provided by each;
Ψ
List of major events, including sporting events where possible,
previously hosted by the municipality.
Specify:
§
Name of Event
§
Number of Participants
§
Number of Volunteers
§
Name and address (e-mail if possible) of a contact person
3. HUMAN RESOURCES/VOLUNTEER
MANAGEMENT
The Host Organization will need to recruit, train and direct the efforts
of many volunteers (probably a minimum of 300-800) in order to successfully host the Games. With these numbers in mind, outline the human resources which
would be available to you:
Ψ
Name of Games Chairperson
Ψ
Names of municipal contacts
Ψ
Extent of municipal governments proposed involvement in the planning
and operation of the Games
Ψ
Plan for staffing the Games office
Ψ
Plan for recruiting, co-ordinating, assigning, recognizing volunteers
Ψ
Proposed structure for the Games Organizing Committee
Ψ
Structure and names of potential sub-committee chairpersons (if
available at time of application)
4. OPERATION OF THE GAMES
The Canada 55+ Games will be at least a three day, multi activity event
involving approximately 800 - 1,500 participants (plus non-participants) from
across Canada. Please address the
following areas of Games operations:
(a)
Registration/Accreditation
Identify the
necessary requirements and your plan for registration and
Accreditation of
Games participants and volunteers. Include any software
Program(s) you
intend to use.
(b) Accommodation
Outline a plan for
housing Games participants. Indicate
the number of
rooms available and the number of beds per room. Billeting is discouraged unless the participant specifically agrees to being billeted. Please also indicate potential camping and recreational vehicle sites, number of spots, etc.
(c) Food/Services
Outline a plan for
ensuring participants at all venues are fed or have easy
access to food during the events. List available restaurants and catering
firms. Large venues hosting more than one event
should have short term
cafeteria
arrangements if restaurants are not in reasonable walking
distance or if
transportation is not provided.
(d) Transportation
Describe the
accessibility to your community by highway, rail and air. If
there is not a
major airport in your community please describe your plans
for transporting participants from the nearest major airport. Include approximate current costs (subject to change by the year of the games)
for bus, rail and
air travel from major Canadian centres to your municipality.
Internal
Outline a plan for transporting Games
participants and VIPs to and from the sports venues, accommodation sites and
special events. Participants and
non-participants must be transported to and from all events and their
accommodation. The CSGA President should
be provided with a courtesy vehicle and parking pass if necessary throughout
the Games.
(e) Public Relations
Identify the media
resources available and the plan for involving each in
the promotion and
coverage of the Games, before, during and after the
Games.
(f) Ceremonies/Special Events
Identify potential
events and proposed venues. The Games
normally
include Opening and
Closing Ceremonies as well as social events (cultural,
entertainment,
etc.) in the evenings. At least one
banquet (usually at
closing) is
expected to be offered.
(g) Facilities
List the facilities
proposed for each of the potential activities.
Indicate the
facility
specifications, size, accessibility for disabled, change rooms,
concessions, etc.
for each. Provide a municipal map showing facility
locations. List the names of local sport organizations
willing to offer use of
their facilities and to assist in running the Games. CSGA will inspect the venues one year prior to the Games.
(h) Safety/Communications
Outline your plan for communication during the Games and how you will
handle the various aspects of communication during Games week. Identify your plan to provide medical
services to participants and non-participants (and possibly volunteers) during
the Games.
(i) Games Activities
Provide a list of the regular (12 15) and the optional (maximum 5) activities that you plan to include in the Games. Note that the list must be approved by the CSGA. Include information regarding recruiting officials for each activity proposed.
(k) Risk Management and
Contingency Plans
Provide an overview of your plans to
manage risks during the Games. Include
any contingency plans. A risk
management plan is mandatory prior to the games. Indicate plans for liability insurance coverage.
(l) Other
Enclose a brief
description of the type of restaurants, public transportation,
and tourist
attractions that would be available to spouses and other
spectators who may
visit your municipality during the Games.