CANADIAN SENIOR GAMES ASSOCIATION ANNUAL GENERAL MEETING

                                              August 29-30-31^st, 2005

                                                      Canad Inns

                                        Portage la Prairie, Manitoba

...............................................................................................................

In Attendance:

          Gary Black                                    President

          Walter (Wally) Kosowan               Vice President

          Margaret Gailing                SK      Treasurer

          Carol Husband                   ON     Secretary

          Jack Brownell                     NB     Director

          Vic Savage                         MB     Director

          Ernie Stavert                      PE      Director

          Pete Nordland                    NS     Director

          Jim Wylie                           NT      Director

          Bill Simpson                       YT      Alternate Director

          Gord Severin                      AB      Director

          Arnold Nett                                    Technical Director

Regrets:

          Sharon Knox                                 Past President

          Shirley (Cookie) Morgan    YT      Director

 Host Committee:

          Charlie Clifford - Lynn Switzer      Co-Chairs 

          Lois Dudgeon                               Games Manager

Tuesday, August 30, 2006

9:00   Meet with Host Committee at Herman Prior Centre

          Received updates for committee chairs, welcome by Mayor and other dignitaries.

10:00 Tour Proposed Venues

          Carpet Bowling (Manitoba Style)                        Canad Inn

          Contract Bridge                                                  Canad Inn

          Cribbage                                                             Canad Inn

          Darts                                                                   Army & Navy

          5 Pin Bowling                                                     Southport Complex

          Floor Curling                                                       Canad Inn

          Floor Shuffleboard                                              Canad Inn

          18 Hole Golf                                                       Portage Golf Club

          Horseshoes                                                        Manitobah Park

          Slo-Pitch Ball                                                      Manitobah Park

          Swimming                                                           Southport Complex

          Tennis                                                                Island Park

          Track & Field                                                      Yellowquill School

          8 Ball                                                                  Yellowquill School

          Badminton                                                          Southport Complex

          Cycling                                                               Southport

          Duplicate Bridge                                                 Canad Inn

          Ice Curling                                                          East Arena

          Ice Hockey                                                         West Arena

          Scrabble                                                             Canad Inn

          Table Tennis                                                      Yellowquill School

          Whist                                                                  Canad Inn

CSGA Annual General Meeting Canad Inn

1. Welcome & Agenda:

Gary Black called the meeting to order at 2:38 pm, welcomed everyone and expressed

the gratitude of the CSGA board members to our hosts for the very efficient shuttle service, between the Winnipeg International Airport and Portage la Prairie.

2. AGM/2004 Minutes:

3.       Business Arising from the 2004 Minutes:

          a.       Technical Director (Arnold Nett) holds an “in house” CSGA position.

          b.       Host Committee (PLP) was not aware that “seed money” was available from CSGA. $8,369.00 was presented to CSGA, in trust, from P.E.I games/2002. The money was to be used for interest free loans to future Host Committees to provide them with money to get started. This feature

should be stated in the HOST AGREEMENT for 2008 and all future Host Agreements.

 4. President’s Report: (Tab #11 in CSGA Operations Manual)

Additional Comments:

          a.       CSGA LOGO must appear on all promotion materials including the official games logo. The games logo must be approved by CSGA.

          b.       Recent dialogue with federal Minister from the NWT seemed to indicate hope for some federal funding for CSGA but nothing tangible has developed. The President will continue to follow up.

          c.        Quebec, NFL, and BC were contacted twice in the past year with no positive results.

          d.       In B.C. several participants are interested but need to step forward to help the Host Committee with coordination of those wishing to participate in 2006.

          Wally Kosowon:      “President’s hard work and time was very much appreciated by the CSGA Executive - this is a start in the right direction”

5. Treasurer’s Report and Financial Statement:

Reminder of CSGA’s need for Provincial Associations’ assistance in covering part of Directors’ travel or accommodation expenses to CSGA/AGM. It was noted that the NWT Seniors’ Society graciously covered 100% of the expenses for the NWT Director and the President.

6. Executive Reports: (Tab #11)

          Vice President         No report

          Secretary                 See Written Report

7.       Directors’ Reports: (Tab #11)

          Written reports not received:

          Alberta, Saskatchewan and N.W.T.

                 ** Adjourned 5:00 PM until Wednesday, August 31^st, 9:00 AM

8.       Old Business:

          a.       Elite Rule

A review of the effect of the trial elimination of the rule in Whitehorse/2004 was requested by Ernie Stavert (PE). Did it improve or detract from the games?

A thorough discussion followed regarding leveling the playing field. Do we really want to lower our standards or keep the games open for all Seniors. ?

Conclusion - keep the standards as high as possible - ELIGIBILITY must adhere to Provincial selection criteria.

b. Whitehorse Final Report: (Tab #8)

          The recommendations directed specifically to CSGA were reviewed.

          CSGA agrees with recommendations 1-8.

Recommendation 9 contains some suggestions which CSGA would like to implement but cannot do so for lack of funding. CSGA has been refused charitable status. CSGA agrees with the remaining recommendations.

          Thank you to Sue Meikle for the excellent presentation of Print Media

          Coverage of the 2004 Games.

Bill Simpson (YT) was very impressed with the enthusiasm and organizational skills for Games 2006.

9.       New Business

          a.       Technical Committee:

                     Chair:            Arnold Nett

Gord Severin AB

Margaret Gailing SK

                                           Pete Nordland         NS

On behalf of the CSGA Board a special “thank you” to Arnold and Sharon Knox for the time and patience put into our CSGA “Master” Rule Book. Well done!!

          b.       2006 Games

                     FEES:

                     $150.00 extra for Teams

Hockey, Slo Pitch - Ice Curling Golf :Host Committee negotiate with Club for practice round (free)

Fees and cart charges should be on the registration forms so that there are no surprises.

                          ADJOURN FOR LUNCH

          c.        Dates of CSGA Games

BC provincials are scheduled at almost the same and the province feels that CSGA should change its dates. CSGA dates are set by the Host Committee within the time frame set by CSGA. The time frame is provided to give the Host Committee maximum flexibility.

Conclusion - This is a Provincial matter. CSGA made changes to its time frame in 2004 to better accommodate BC and is unprepared to make further changes at this time.

          d.       Technical Director’s travel expenses:

CSGA is responsible for ensuring quality of the games. The CSGA Technical Director carries out this function. Expenses incurred in carrying out this duty, including the Site Review, will be paid by CSGA. Expenses incurred when travelling at the request of the Host Committee are the responsibility of the Host Committee.

          e.       All venues were reviewed by TD and Host Co Chairs.

          f.        CSGA Policies and Procedures Manual, Host Agreement, Bid Guidelines and any other documents in the binder are to be reviewed by all Directors. Comments/ suggestions/questions/concerns are to be sent to the President by the end of October 2005. At that time the documents will be considered final until further review of individual items is deemed necessary.

          g.       Possible Future Host Communities

2008:Dieppe, NB; Red Deer, AB; Medicine Hat, AB

                     2010 Brockville, ON

If Directors know of any other communities that might be interested they should advise the President.

Directors are to advise the President of contact names and addresses to which Bid Packages may be sent. Bid Packages will be sent by January 31, 2006 in sufficient time for communities to put together presentations at the CSGA AGM/2006.

          h.       Site Review:

                     Could be more productive and quicker if questions commonly asked at all site reviews were provided to the Host Committee in advance so that answers would be readily available at the time of the review. Directors are to send a list of questions to the President

          i.         Rules Book:

CSGA Master Rule Book should contain all events(Old and new) in order that Hosts will have more to offer.

          j.         Team colours were reviewed.

Our thoughts and prayers were offered to the people of the southern USA who were suffering the effects of Hurricane Katrina.

                             .

Next CSGA/AGM is scheduled for:

          Portage La Prairie, Manitoba        9:00 AM August 28^th, 2006.

Respectfully submitted:

___________________________                     ________________________

Carol Husband Secretary                                  Gary Black President